McSilc Construction Company RFP

McSilc Construction Company
Request for Proposal (RFP) for Integrated Financial Software for Small Business

November 4, 2007

The McSilc Construction Company is seeking solutions to expand their existing software system. Respondents should evaluate this request and identify all costs associated with a replacement project, including but not limited to, software licensing, hardware, operating system licensing, software maintenance, third party software, third party software maintenance, implementation, conversion, and training. The responding vendor is requested to provide an estimate of all costs associated with the project with the understanding that this is an actual bid to provide software and related services to McSilc Construction Company.

SUBMISSION OF RESPONSE

Due Date: January 5, 2008

Submit your response to:
Mcglot01@email.franklin.edu
RE: McSilc System Response

Include in the response:

· A company profile.
· Brochures and functional specifications.
· Design and Technical Requirements
· A sample implementation plan including; a schedule of key dates, a recommended training plan, conversion, testing, and installation support.
· A list of customer references and sites where software is installed.
· A list of any user groups for your software.
· A description of support services. (Do you offer toll-free numbers, dial-in diagnostics, Internet support? Do you provide professional quality documentation?)
· A cost quote for all required and optional components of your software. Please indicate what is optional.
· Identify all additional expenses required to complete implementation.

SYSTEM PLATFORM REQUIREMENTS

All user interfaces to the application must be GUI enabled and have a common look and feel. Please indicate all hardware requirements. Current desktop computers run the Microsoft Windows NT 4.0 workstation operating system and utilizes Hewlett Packard Laserjet printers for print production. Please provide a full description of the application's system architecture requirements.

NETWORK O/S

· The system must be fully compatible with Windows NT 4.0 workstations.
· The system must allow multi-user access and share files without corruption.
· The system must allow a minimum of 5 simultaneous users.

PC CONFIGURATION

The software must run on the following workstation environment: Workstations will be IBM compatible, Pentium III 800 Mhz CPU or better PC with a minimum of 256 MB of RAM, 10 GB hard drive, CDROM Drive 24x, and color VGA monitor. Each workstation will be running Windows NT 4.0 or greater.

100% MS WINDOWS COMPLIANT

Application software should be compliant with MS Windows NT 4.0 workstations. The vendor must supply a statement guaranteeing of this compliance.

FUNCTIONAL NEEDS

The primary financial modules that McSilc Construction Company is looking at include:
General Ledger, Payroll, Accounts Payable, Purchase Order, Accounts Receivable, Cash Receipting, Utility Billing, Budget Tracking, Job/Project Costing, Equipment Management, and Inventory.
Please describe how your system will meet the business functions described. Respond to each item in the basic needs lists individually. Please provide enough detail in your response so that we will have an understanding of how your system functions in each area described.

SYSTEM OPERATIONS

The system must have a Windows style GUI interface that maintains a continuously consistent and logical look and feel. An administrator should be able to individually assign user security to all menu functions within the system.

COST ESTIMATE

Assume there will be minimum of 5 simultaneous users and 15 total users on the financial system. Identify references that may contacted that are of a similar size and who have recently gone through a similar implementation of your software. Attached a spreadsheet breaking down the cost estimate and attach to your submission.